If you’re nervous about handing over control of your employees’ payrolls to a third party, you shouldn’t be. More businesses are outsourcing their payroll and HR management needs than ever before. An outsourced global payroll solution is especially useful if your agency is trying to improve internal controls or standardize processes across multiple locations.
Here are five common myths and how they can damage your business:
Myth #1: It takes too long for my outsourced payroll and the transition is not smooth
Some startup procedures may be required when hiring an outsourced payroll provider, but those processes are not time-consuming. The myth about payroll outsourcing being challenging and disruptive is just that. Outsourcing to a third-party payroll service provider guarantees you smoother transitions and comes with all the long-term benefits of streamlined functionality with cloud computing, more time to focus on core business activities, increased compliance, and cost-effectiveness.
In fact, even businesses recognise the need to adjust their technology according to new requirements; today’s dedicated Payroll Service Providers have evolved so that they offer tailored services aligned seamlessly with your enterprise needs without you having to change your system entirely.
Myth #2: Our employee data Is too complex for an outsourced payroll service company to process accurately
Some employers may think they’re experiencing payroll problems because they’ve outsourced to a company that can’t handle the load. This couldn’t be further from reality. However, payroll companies have intricate systems that automatically store large amounts of data on each worker. Oftentimes, small errors create these companies’ troubles; so don’t worry about having issues once you reach a certain number of workers. Instead, focus on making sure your financial documents are correct before sending them off to anyone else.
Myth #3: Payroll processing is incredibly difficult to outsource
Some people avoid outsourcing their payroll work because they think doing it themselves is simply impossible! This couldn’t be farther from reality; as long agencies know how to navigate basic spreadsheets and databases. Further, payroll software makes things even more accessible, allowing us to take advantage of resources like training videos and online support.
Myth #4: Managing payroll in house is cheaper
When deciding whether or not to use an outsourced service for your company’s payroll process, don’t make costs the only factor. An outsourcing payroll company can help you save on personnel costs associated with payroll, time and money spent keeping up with HMRC’s changing legislation, managing and maintaining payroll software, and costs for IT support.
In addition, it saves agencies from frequently investing in expensive software and hardware to manage the overall payroll process. You can move employees off previous payrolls into more critical, business-related roles that bring more results to the company.
Myth #5: I don’t want any third parties handling important employee data
Issues related to your income and personal finances are sensitive matters, and you probably want to ensure you keep them out of other people’s hands. That’s completely understandable, but there’s no real reason to be wary of outsourced payroll service providers. They legally must abide by strict confidentiality policies and are held accountable through audits, so there’s nothing to fear here.
Plus, outsourcing your payroll allows you to drastically reduce your risk of human error, which helps protect your employees and your bottom line. You can save companies money compared to the cost of fines and penalties resulting from errors.
When you work with our global payroll experts, your business gains the advantage of both local skills and international expertise to help ensure smooth sailing for all of your employees. You’ll be able to control everything from anywhere, which will make things easier for both you and your employees alike.
Frequently Asked Questions about Payroll Outsourcing
What is Payroll Outsourcing?
Payroll outsourcing is a service that helps recruitment agencies to manage payroll for employees. With this service, recruitment agencies don’t need to track how much each employee earns and how often they work. Outsourced companies also take care of taxes, deductions and benefits.
Agencies usually hire an outsourced company because they are too small or they lack the skill set to handle payrolls on their own.
Payroll outsourcing is a service that allows UK agencies to outsource their payroll to a third-party provider. It provides the agency with a simple, cost-effective and reliable solution for managing their payroll. Payroll outsourcing gives UK agencies the freedom to focus on what they do best – driving growth for their business.
The benefits of payroll outsourcing include:
- Diverse Service Offerings
- Worry-Free Process
When to Outsource Payroll?
Businesses in the UK that outsource their payroll process can save time and money and reduce the risks of human error. Payroll outsourcing services are a big relief to small business owners who don’t have the time or resources to handle payroll themselves. Payroll outsourcing is a cost-effective solution for any size business that offers significant advantages over in-house processing.
There are several reasons why UK businesses should consider outsourcing their payroll process. Some of these reasons include:
- Solving HR challenges like high turnover, lack of expertise, and too many demands from other tasks
- Reduce administrative burden
- Hassle-free billing and invoicing
Why Outsource Payroll?
Outsourcing payroll to an external company is often a good idea for agencies with a high staff turnover. This ensures compliance with strict regulations and offers a more personalised service to their clients.
Hiring an outsourced team for payroll is also beneficial for agencies with specialised skillsets. These teams are often specialists in payroll and finance, making them better equipped to deal with the intricacies involved on the job.
What Payroll Functions Can Be Outsourced?
Payroll outsourcing of critical functions is not an uncommon practice. In fact, it’s a trend that has been in use for decades, with many organisations and agencies outsourcing their payroll functions to international service providers.
- Calculate deductions
- Performance management
- Pension management
- Filing required government reports
- Payroll tax payment
- Payroll software maintenance
- Internal use reporting
- Administering employee benefits
There are plenty of reasons why UK organisations and agencies might want to outsource their payroll functions. Some organisations may be too small or lack the skills and expertise necessary to provide these services internally. Others may not have enough funds to hire additional staff or IT systems to provide these services themselves.
Benefits of Outsourcing Payroll
A payroll company will render the most efficient and cost-effective payroll services for the agency. It will provide a complete package of services from payroll processing to taxation reporting. The advantages of outsourcing are:
-A more cost-effective way to manage payroll
-A more time-efficient way to process payroll
-No need to maintain a staff member who has specific knowledge about tax law -Less work for the payroll officer